By-law, Policy and Procedures Manual
The By-Law, Policy and Procedures Manual has been written to provide information and guidelines to staff, volunteers, students, and members of the Board of Health of KFL&A Public Health. It contains information of relevance to all KFL&A Public Health staff and Board members.
Table of Contents
- Administrative Overview
- Board of Health By-Laws
- Board of Health
- Personnel
- Communications
- Finance
- Property and Equipment
- Emergencies and Unusual Occurences
I Administrative Overview
| 10 | Mission Statement | Policy | |
| 30 | Strategic Planning | Policy | Procedure |
| Strategic Plan | |||
| 40 | Operational Plans | Policy | Procedure |
| 50 | Extent of Service | Policy | Procedure |
| 55 | Legislation | Policy | Procedure |
| 70 | Structure of KFL&A Public Health | ||
| Organizational Charts | |||
| 80 | Standing Committees | Policy | Procedure |
| For Your Health! Committee (Terms of Reference) | |||
| Joint Occupational Health & Safety Committee (Terms of Reference) | |||
| Public Health Recognition Committee (Terms of Reference) | |||
| PPAC Committee (Terms of Reference) | |||
| Programs Committee (Terms of Reference) | |||
| Training and Development Committee (Terms of Reference) | |||
| Executive Committee (Terms of Reference) | |||
| Management Committee (Terms of Reference) |
II Board of Health By-Laws
III Board of Health
| 10 | Responsibilities and Structure of the Board of Health | Policy | Procedure |
| 15 | Negotiation and Ratification of Collective Agreements | Policy | Procedure |
| 20 | Board Orientation | Policy | Procedure |
| 30 | Board Members' Remunerations and Expenses | Policy | Procedure |
| 40 | Record of Board of Health Meetings | Policy | Procedure |
| 50 | Attendance at Conferences, Workshops and Courses | Policy | |
| 60 | Complaints | Policy | |
| 70 | Number on hold until Dec 2012 | ||
| 80 | Reporting to the Board of Health | Policy | Procedure |
IV Personnel
Human Resource Administration
| 10 | Position Descriptions | Policy | Procedure |
| 20 | Personnel Files | Policy | Procedure |
| 30 | Employment-Related Forms | Policy | Procedure |
| 35 | eHealth Ontario Applications | Policy | Procedure |
| 40 | Provision of References for Current or Former Employees | Policy | Procedure |
Recruitment and Selection
| 50 | Verification of Credentials | Policy | Procedure |
| 60 | Employment Reference Checks | Policy | Procedure |
| 70 | Criminal Reference Checks | Policy | Procedure |
| 80 | Pre-placement Health Review | Policy | Procedure |
| 90 | Relocation Reimbursement | Policy | Procedure |
Compensation and Benefits
| 100 | Maintaining Pay Equity | Policy | Procedure |
| 110 | Employee Assistance Program | Policy | Procedure |
| 120 | Mileage Reimbursement | Policy | Procedure |
| 130 | Travel Expense Reimbursement | Policy | Procedure |
| 150 | Membership in Professional Associations Related to Public Health | Policy | Procedure |
Hours of Work
| 160 | Recording of Daily Time | Policy | Procedure |
| 170 | Flexible Work Schedule | Policy | Procedure |
| 180 | Job-Sharing | Policy | Procedure |
| 190 | Inclement Weather | Policy | Procedure |
| 200 | Working at Home | Policy | Procedure |
Leaves
| 210 | Time Away from Work in July and August | Policy | Procedure |
| 220 | Self-funded Leave Plan | Policy | Procedure |
| 230 | Unpaid Leave of Absence | Policy | Procedure |
Recognition
| 240 | Recognition | Policy | Procedure |
| 260 | Cards or Gifts of Congratulations or Sympathy | Policy | Procedure |
Termination
| 270 | Resignations | Policy | Procedure |
| 280 | Retirement | Policy | Procedure |
Employee Relations
| 290 | Attendance Management Support Program | Policy | Procedure |
| 300 | Progressive Discipline | Policy | Procedure |
| 310 | Dress Code | Policy |
Training and Development
| 320 | Staff Orientation | Policy | Procedure |
| 330 | Performance Appraisal and Development (PAD) Reviews | Policy | Procedure |
| 335 | Training and Development | Policy | |
| 340 | Continuing Education and Staff Development | Policy | Procedure |
| 350 | Support for Employees Undertaking Additional Educational Qualifications | Policy | Procedure |
Human Rights and Equality
| 360 | Workplace Harassment | Policy | Procedure |
| 370 | Accommodation for Employees with Disabilities | Policy | Procedure |
Health and Safety
| 380 | Occupational Health and Safety | Policy | |
| 390 | Workplace Inspections | Policy | Procedure |
| 400 | Incident Investigation | Policy | Procedure |
| 410 | Workplace Violence Prevention | Policy | Procedure |
| 420 | First Aid | Policy | Procedure |
| 430 | CPR Certification | Policy | Procedure |
| 435 | Routine Practices | Policy | Procedure |
| 440 | Safe Footwear | Policy | Procedure |
| 450 | Transportation of Clients, Students and Volunteers | Policy | Procedure |
| 455 | Transportation of Dangerous Goods | Policy | Procedure |
| 460 | Immunization | Policy | Procedure |
| 470 | Sun Safety | Policy | Procedure |
| 480 | Workplace Hazardous Material Information System | Policy | Procedure |
| 485 | Early and Safe Return to Work | Policy | Procedure |
Workplace Health
| 490 | Comprehensive Workplace Health | Policy | Procedure |
| 500 | Smoke-Free Workplace | Policy | Procedure |
| 510 | Breastfeeding | Policy | Procedure |
| 520 | Healthy Eating | Policy | Procedure |
| 525 | Transportation | Policy | Procedure |
| 530 | Serving Alcoholic Beverages at Events | Policy | Procedure |
Students and Volunteers
| 540 | Post Secondary Student | Policy | Procedure |
| 550 | Student Participation in Research Projects | Policy | Procedure |
| 560 | References for Students | Policy | Procedure |
| 570 | Volunteers | Policy | Procedure |
Teaching and Research
| 580 | Adjunct Appointments | Policy | Procedure |
| 600 | Scientific and Ethical Review | Policy | Procedure |
V Communications
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5 |
Standardization of Documents |
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6 |
Documentation |
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10 |
Corporate Identity |
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15 |
Health Info Sheets |
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20 |
Public Communications and Statements to the Media |
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21 |
Accessibility for persons with disabilities |
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22 |
Feedback from the Public |
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25 |
Corporate Sponsorship of Programs and Research |
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26 |
Health Unit Community Recognition Awards |
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30 |
Liaison with the Community |
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35 |
Sponsorship of Charitable Organizations |
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40 |
Identication |
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45 |
Business Cards |
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50 |
Protection of Personal Health Information |
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51 |
Health Information Network Provider |
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52 |
Electronic Service Provider |
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55 |
Documentation and Communciation of Research Findings |
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60 |
Records Management Under MFIPPA |
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65 |
Proofreading |
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70 |
Forms |
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75 |
Resource Requests from the Public for Health Unit Resources |
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80 |
Deletion Sheet |
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80 |
Display of Material From Other Agencies |
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90 |
After Hours On Call System |
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95 |
Outdoor Electric Display Sign |
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100 |
Telephone |
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105 |
Voice Mail |
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110 |
Staff Association |
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115 |
Copyright Practice |
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121 |
Health Unit Intranet/ Staff Web Site (Intranet) |
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122 |
Social Media |
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125 |
KFLA Public Health Website |
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130 |
Honoraria |
VI Finance
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10 |
Purchasing |
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15 |
Distribution of Promotional Items |
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20 |
Signing Officers |
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30 |
Insurance Coverage |
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40 |
Fiscal Year |
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45 |
Tangible Capital Assets |
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50 |
Interest on Accounts |
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55 |
Reports to the BOH on Monthly Disbursements |
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60 |
KFL&A Board of Health Reserve Fund |
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65 |
KLF&A Public Health Charitable Funds |
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70 |
Conflict of Interest |
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80 |
Budget Preparation and Review |
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90 |
Fees for Services Policy |
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100 |
Contribution to Overhead Programs Other than Mandatory |
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110 |
Insurance Coverage at Health Unit Events |
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120 |
Contracts |
VII Property and Equipment
| 10 | Audiovisual Aids | Policy | Procedure |
| 020 | Library | Policy | Procedure |
| 030 | Meeting Rooms | Policy | Procedure |
| 040 | Building Access and Security | Policy | Procedure |
| 045 | Transporting Health Unit Equipment | Policy | Procedure |
| 050 | Maintenance of Equipment and Premises | Policy | Procedure |
| 054 | Use of Computing and Networking | Policy | Procedure |
| 055 | Security of Mobile Computing Devices | Policy | Procedure |
| 060 | Inventory Control | Policy | Procedure |
| 075 | Mobile Phones | Policy | Procedure |
| 080 | Use of Health Unit Van | Policy | Procedure |
| 090 | Recycling and Shredding | Policy | Procedure |
| 100 | Display of Photos, Plaques and Certificates | Policy | Procedure |
| 110 | Use of Household Appliances | Policy | Procedure |