Close Alert Banner
Skip to Content

kfla Public Health Logo

Contact Us
NewsContact UsLogin
FR EN
  • Health Topics
    • Dental health
    • Health hazards
    • Food and healthy eating
    • Immunizations and vaccines
    • Infections and infectious diseases
    • Injury prevention and safety
    • Mental well-being
    • Parenting
    • Physical activity, sedentary behaviour, and sleep
    • Pregnancy
    • Safe water
    • Sexual health
    • Substance use health
    • Violence
  • Organizations and Professionals
    • Business owners, operators and vendors
    • Early childhood educators
    • Elementary and secondary school educators
    • Health care providers
  • Clinics and Classes
    • COVID-19 and flu vaccines
    • Dental hygiene clinics
    • Immunization clinics
    • Infant feeding clinics
    • Feeding Your Baby Solid Foods
    • Sexual health clinics
    • Mpox vaccine clinics
    • Food For You, Food For Two classes
    • Prenatal and family home visiting program
    • Prenatal classes
  • About Us
    • Accessibility
    • Annual reports
    • Board of Health
    • Employment and volunteering
    • Policies
    • Strategic plan
  • I Want To:

Special event vendor information

Home...Business owners, operators and vendorsSpecial events for organizers and vendorsSpecial event vendor information
  • Open new window to share this page via Facebook Facebook
  • Open new window to share this page via Twitter Twitter
  • Open new window to share this page via LinkedIn LinkedIn
  • Email this page Email

Food vendors handing food to customers

Special event vendor information quick links

  • Special event vendor application online or print.

  • Special event organizer information page.

  • Temporary hand wash station instructions.

  • Special event checklist for vendors.


Please be certain you are familiar with the requirements for food vendors at Special Events in the city of Kingston, and counties of Frontenac and Lennox & Addington.  

Individuals or groups planning to organize or operate any event where the general public is invited and will consume food or beverages, must notify KFL&A Public Health by completing and submitting the special event organizer application at least 14 days prior to the event.


How to apply to be a special event vendor

KFL&A Public Health requires all food vendors to complete the special event vendor application form online.

  • The special event vendor application form is also available in print format for vendors who do not have internet access.

Vendors must comply with the special event vendor information and with applicable sections of the Food Premises Regulation, under the Health Protection and Promotion Act, R.S.O., 1990. A public health inspector will review the application and will contact you to arrange an inspection and to provide temporary vendor permit prior to the event (when possible).

  • Food vendors are required to submit a copy of the kitchen’s most recent public health inspection report, or
  • If the kitchen space is rented to prepare food, food vendors must provide a letter from the owner of the kitchen space confirming that your food is prepared at that location. A copy of the kitchen’s most recent public health inspection report shall be included.

Please submit your application to your event organizer. The event organizer is responsible for submitting a special event organizer application and all vendor applications to KFL&A Public Health at least 14 days prior to the event.


Food vendor requirements

  1. All food must be obtained from an approved source (e.g., the store where you buy your ingredients must be inspected by the local public health agency).
  2. All food served at special events must be prepared in an approved and inspected kitchen.
  3. No home prepared foods can be used, offered for sale, or given away at the event. You may be required to submit receipts.
  4. All raw high-risk foods are recommended to be pre-cut and pre-chopped prior to the event. Precooked meats are still recommended whenever possible to reduce the risk of foodborne illness.
  5. All water and ice must be from an approved potable supply (e.g., commercially bottled water, municipal water, or private well water with recent lab result showing no bacteria in the water).
  6. Sink requirements depend on type of food and amount of food preparation done at time of event.

Sink requirements for high risk food preparation 

High risk food (foods that support the growth of harmful bacteria or produce toxins such as milk or milk products, eggs, meat, poultry, or fish) prepared during the event (on-site) requires:

  1. Mobile food premise,
  2. fixed food premise, or
  3. temporary set up that meets the requirements of O. Reg 493/17 Food Premises and includes:
    • Drawing or picture of proposed set up to be submitted with application.
    • Temporary floor that is tight, smooth and non-absorbent.
    • Hand-washing sink, hot and cold water under pressure (camp style set up not allowed, water must be supplied through a food grade hose from a potable fixed supply).
    • Two or three compartment sink for washing multi-service utensils or equipment, hot and cold water under pressure.
    • Adequate temporary roof to protect food from contamination that complies with the Ontario Fire Code.
    • Adequate disposal of grey water.

Sink requirements for low risk food

Food prepared prior to the event (off-site), reheated or portioned at the time of event including samples and low risk food items (food that do not support the growth or production of harmful bacteria such as dry goods and cereal, candies, nuts, potato chips and popcorn) requires:

  • Hand washing sink, hot and cold water under pressure (camp style set up is allowed).
  • At minimum six sets of pre-wrapped utensils (or more at the discretion of the public health inspector), previously cleaned and sanitized at an inspected facility, items to be wrapped to prevent contamination prior to transport (can be wrapped as sets).
  • Adequate temporary roof to protect food from contamination that complies with the Ontario Fire Code
Subscribe to page updates
Organizations and Professionals
  • Business owners, operators and vendors
    Toggle Section Business owners, operators and vendors Menu
    • The 12 Days of Sit Less challenge
      Toggle Section The 12 Days of Sit Less challenge Menu
      • 12 Days of Sit Less daily challenges
    • Food premises
    • Inspections and enforcement
    • Landlords and tenants
    • Opening a business
    • Personal service settings
    • Property record request
    • Recreational camps
    • Recreational water
    • Small drinking water systems
    • Special events for organizers and vendors
      Toggle Section Special events for organizers and vendors Menu
      • Special event vendor information
      • Special event organizer information
    • Sport and recreational leagues
    • Tobacco and vaping laws
  • View full Organizations and Professionals menu
    Toggle Section
    • Early childhood educators
    • Elementary and secondary school educators
    • Health care providers
      Toggle Section Health care providers Menu
      • COVID-19 resources for health care providers
      • Health resources
      • Infectious disease guidance for health care providers
      • Infection prevention and control guidelines
      • Mental health and substance use services
      • Referrals to local programs
      • Report a disease of public health significance
      • Report an adverse event following immunization
      • Report a cold chain incident
      • Report an immunization record
      • Vaccine and medication orders
      • Vaccine guidelines

Contact Us

kfla Public Health footer logo

Kingston, Frontenac and Lennox & Addington Public Health works together with our communities to promote and protect the public's health. Our commitment is to provide public health programs and services of the highest quality.

  • View our Facebook Page
  • View our Twitter Page
  • View our Instagram Page
  • View our YouTube Page
  • View our LinkedIn Page
  • Health Topics
  • Organizations and Professionals
  • Clinics and Classes
  • About Us

Links:

  • Copyright
  • Disclaimer
  • Feedback
  • Ontario 211
  • Privacy and records
  • Sitemap
  • Terms of reference
  • Viral respiratory mapper
Scroll to top of page

© 2023 KFL&A Public Health

By GHD Digital

I Want To:

Report

  • Animal bite or scratch
  • Childcare discharges
  • Cold chain incident
  • Food-borne illness
  • Immunizations

Apply or register

  • Clinics
  • Employment and volunteering
  • Open a food premise
  • Personal service settings
  • Parenting emails
  • Special events for organizers and vendors

Access

  • Dental programs
  • Inspection results and enforcement actions
  • Beach water listings
  • Well water testing
  • COVID-19 surveillance in KFL&A

Request

  • Harm reduction supplies
  • Immunizations records
  • PHIPA or MFIPPA records
  • Property record request
Close Old Browser Notification
Browser Compatibility Notification
It appears you are trying to access this site using an outdated browser. As a result, parts of the site may not function properly for you. We recommend updating your browser to its most recent version at your earliest convenience.