Special events for organizers and vendors

Information for event organizers 

• Special event organizer information page
• Special event organizer application 

Information for event vendors 

• Special event vendor information page
• Special event food vendor application - online form 
• Special event food vendor application - PDF
• Temporary hand wash station for special events
• Special event checklist for vendors

Events exempt from special event requirements

KFL&A Public Health does not require notice of the following events:

• Events that are not open to the public (requires a personal invitation to attend)
• Events organized by an organization (or member) for its members only (e.g., employee barbeques or staff events)
• Farmers market where the majority of the vendors (more than 50%) are producers of farm products who are primarily selling or offering for sale their own products. 
• Religious organizations, service clubs, or fraternal organizations who prepare and serve a meal as part of a special event to which the public has been invited. In this case the event organizers must:
  • Notify attendees in writing if the food premise where food for the event will be prepared has NOT been inspected by KFL&A Public Health. The notice must be visible at the entrance to the event.
  • Keep a list of all persons who donate potentially hazardous food for the meal, and must provide a copy of that list to a public health inspector upon request. The list must contain each donor's name, address, and telephone number.